[ORGANIZATION LETTERHEAD OR NAME AND ADDRESS]

[DATE]

[FUNDER CONTACT NAME, TITLE]
[FOUNDATION NAME]
[STREET ADDRESS]
[CITY, STATE ZIP]

Dear [MR./MS./DR./MX. LAST NAME, or "Members of the Grants Committee" if no contact is named]:

[ORGANIZATION NAME] respectfully requests the opportunity to submit a full proposal for [$AMOUNT] to support [PROJECT OR PROGRAM NAME], a [DURATION, e.g., 12-month] initiative that will [ONE-SENTENCE SUMMARY OF WHAT THE PROJECT DOES AND FOR WHOM]. We believe this project aligns with [FOUNDATION NAME]'s commitment to [FUNDER PRIORITY, using the funder's own words from its guidelines].

ABOUT [ORGANIZATION NAME]
Founded in [YEAR], [ORGANIZATION NAME] [MISSION STATEMENT OR ONE-SENTENCE DESCRIPTION]. Each year we serve [NUMBER] [PEOPLE SERVED] in [GEOGRAPHIC AREA] through [MAIN PROGRAMS]. [ONE OR TWO SENTENCES ON A KEY ACCOMPLISHMENT OR RESULT, WITH A NUMBER IF POSSIBLE.] Our annual operating budget is [$AMOUNT].

THE NEED
[TWO TO FOUR SENTENCES DESCRIBING THE PROBLEM IN YOUR COMMUNITY. Include one or two current, cited data points specific to your service area, and say who is most affected.] [ONE SENTENCE ON WHY THE PROBLEM PERSISTS OR WHAT GAP EXISTS IN CURRENT SERVICES.]

THE PROJECT
With [FOUNDATION NAME]'s support, [ORGANIZATION NAME] will [DESCRIBE THE APPROACH IN TWO TO FOUR SENTENCES: what you will do, how often, with whom, and where]. [ONE SENTENCE ON WHY THIS APPROACH WORKS, such as evidence, past results, or community input.] [OPTIONAL: KEY PARTNERS AND THEIR ROLES.]

EXPECTED OUTCOMES
By [END DATE], we expect to:
- [OUTCOME 1, measurable, e.g., "Serve X participants, of whom Y% will..."]
- [OUTCOME 2]
- [OUTCOME 3, optional]
We will measure progress using [DATA SOURCES OR TOOLS, e.g., pre/post assessments, attendance records, follow-up surveys].

BUDGET AND SUSTAINABILITY
The total project budget is [$TOTAL PROJECT COST]. We request [$AMOUNT] from [FOUNDATION NAME], which will support [WHAT THE GRANT WILL PAY FOR]. The remaining [$AMOUNT] will come from [OTHER SOURCES: secured and pending]. [ONE SENTENCE ON HOW THE PROJECT WILL BE SUSTAINED AFTER THE GRANT PERIOD.]

CLOSING
Thank you for considering this inquiry. We would welcome the opportunity to submit a full proposal and to answer any questions. Please contact [CONTACT NAME, TITLE] at [EMAIL] or [PHONE].

Sincerely,

[SIGNATURE]
[NAME]
[TITLE, usually Executive Director or Board Chair]
[ORGANIZATION NAME]

[OPTIONAL ENCLOSURES, ONLY IF REQUESTED: IRS determination letter; organizational budget; board list]